Responsibilities:
The Compliance Coordinator supports the Regulatory & Compliance team with a primary focus on United States alcohol beverage compliance, while providing support for select international markets as needed. This position is responsible for coordinating and maintaining regulatory, trademark, and compliance-related information across jurisdictions, supporting trademark and brand protection activities, managing databases and records, maintaining team knowledge resources, and enabling efficient project execution.
The ideal candidate is highly organized, detail-oriented, self-directed, and proactive, with strong communication skills and a working understanding of regulatory compliance concepts. This role is essential in improving team efficiency, data accuracy, and cross-functional collaboration while ensuring timely and responsive support to internal stakeholders.
Key Responsibilities
* Knowledge Management & SharePoint Administration
* Maintain and organize compliance team's SharePoint site, databases, trackers, and knowledge repositories to ensure accuracy, completeness, and version control
* Support data analysis and reporting using Microsoft tools and other platforms to track compliance status, deadlines, and key metrics
* Support development and upkeep of compliance reference materials, templates, training documents, and standard operating procedures
* Ensure proper organization, naming conventions, and retention of regulatory and trademark records
* Improve accessibility, usability, and structure of shared compliance resources to support global teams
Project Coordination & Process Support
* Assist with project tracking, timelines, and deliverables for global compliance initiatives
* Coordinate across internal teams (Legal, Brand, Marketing, R&D, Procurement, External Counsel) to support compliance reviews and approvals
* Identify opportunities to streamline workflows, improve documentation practices, and enhance operational efficiency
Communication & Stakeholder Support
* Serve as a responsive and reliable point of contact for internal clients and compliance team members
* Communicate clearly and professionally across regions and time zones
* Proactively follow up on open items, deadlines, and action steps
Regulatory & Trademark Support
* Support domestic regulatory compliance activities across alcoholic beverage categories (spirits, RTDs, non-alcoholic products as applicable)
* Assist with trademark-related tasks, including data tracking, records maintenance, and coordination with internal and external stakeholders
* Maintain organized, accurate records of regulatory submissions, approvals, trademark filings, and related documentation
* Support compliance workflows related to labeling, formulations, marketing claims, and market entry readiness
Qualifications:
Qualifications & Experience
Required
* Bachelor's degree or equivalent experience in compliance, legal studies, business administration, regulatory affairs, or a related field
* 1+ years of experience in compliance, regulatory, legal operations, or coordination role (alcohol beverage or regulated industry preferred)
* Strong organizational skills with exceptional attention to detail and accuracy
* Excellent written and verbal communication skills
* Ability to manage multiple priorities independently and meet deadlines
Technical Skills
* High proficiency in database management, including building, maintaining, and improving trackers, records, and structured data systems to support teams.
* Proven ability to organize, design, implement, and maintain efficient information management systems, process tracking and knowledge. (SharePoint expertise strongly preferred)
* Proactive and action-oriented mindset; takes initiative and drives solutions without needing to be directed.
* Ability to identify gaps, inefficiencies, or risks and take ownership to address them through practical, well-organized solutions
* Familiarity with regulatory review, interpretation, and practical application
* Ability to translate complex information into clear, plain-language guidance for cross-functional teams
* Demonstrated creativity in developing tools, templates, and processes that make compliance requirements easier to understand and apply
* Expert Microsoft Office Suite experience, including:
* Excel (data tracking, formulas, pivot tables preferred)
* Outlook (calendar and email management)
* OneNote and Loop for collaboration and documentation
Core Competencies
* Self-management and initiative; able to anticipate needs and act proactively
* Strong problem-solving and process-improvement mindset
* Client-focused and responsive, with a service-oriented approach
* Ability to work effectively in a global, cross-functional environment
* Discretion and professionalism when handling confidential information
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