Compliance Administrator
UK-Glasgow
Careers (External)
Req #: 6957
Type: full-time
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Overview: We are seeking a proactive and organised FM Compliance Administrator to support our Facilities Management team by ensuring all compliance obligations are met across our sites. This is a great opportunity for someone with strong administrative and planning/scheduling skills with previous facilities experience. You'll be working up to 40 hours a week Monday to Friday, providing support administration and planning/scheduling support to the compliance team. Responsibilities: You'll play an important role within our compliance team: * Manage and update internal CAFM systems * Monitor and manage email accounts * Liaise with sub-contractors to ensure services are booked in and received on time * Review sub-contractor and engineer compliance documentation * Upload and manage compliance documentation into E Logbook and CAFM system * Provide information for compliance reporting to Capita and Arcus Regional Management * Liaise with senior management to escalate issues when required * Awareness and understanding of contractual limits to allow maintenance remedial works to progress * Maintain trackers for financial and operational purposes * Monitor compliance planned maintenance works to ensure works are completed within SLA * Raise purchase orders for subcontractors and materials * Deal with compliance related queries * Management of overdue compliance task Qualifications: Our ideal candidate would have: * GCSE/Scottish Standards in Maths and English * Experience within a Facilities Management and compliance environment (desirable) * Strong Excel skills with experience of other MS Office applications i.e. Word and Outlook * Experience of using CAFM systems (desirable) * Self-motivated, self-disciplined with strong time management skills * Ability to work under pressure in a fast-paced environment * Strong planning, analytical and organisational skills * Confidence to deal with stakeholders at all levels * Ability to prioritise and manage conflicting deadlines * A team player with strong interpersonal sills * Ability to communicate effectively with a wide range of people both verbally and in writing * High level of attention to detail with the confidence to question information Addition: You'll have exceptional attention to detail, be a great problem-solver, with exceptional interpersonal skills. You'll have the ability to work collaboratively with all colleagues, contractors, and sub-contractors. It makes no difference to which industry or sector you've worked in! If you have exceptional communication and IT skills, great eye for detail and have worked within a compliance environment, then we want to hear from you! Benefits of Working at Arcus: * Salary: 25,619 per annum * Up to 4% discretionary bonus scheme, subject to achievement of targets * 25 days annual leave + Bank Holidays * Generous contributory pension scheme of matched contributions between 5% and 6% * Life Assurance * Learning & Development opportunities * Funded Training Sponsorship Scheme * Cycle to Work Scheme * Health Cash Plan * Modern open plan office with amenities * Up to 10% off B&Q/ Trade Point * 20% off Nuffield Fitness and Wellbeing Centres APPLY NOW to build an incredible career and join a winning team at Arcus. We're eager to hear from you. Please use the 'apply' button to submit your application
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