Centralized Payroll Manager

				Overview:

The Centralized Payroll Manager is responsible for the timely and accurate processing of payroll duties and reporting according to Highgate Hotels policies and procedures.

Responsibilities:

* Processing weekly payrolls for multiple properties.
* Responsible for administration of garnishments and tracking all returned or stopped garnishment payments.
* Responsible for live check reversals, direct deposit reversals, and tracking these through to completion.
* Must have the ability to research payroll or payroll related items with little direction and present finding to the group.
* Understand basic payroll tax as it relates to the employee's pay and their W2.
* Responsible for additional administrative duties as required.
* Must contribute to a positive team environment.
* Maintain an elevated level of confidentiality and must be trustworthy.
* Must be able to work with and understand financial information and data, and basic arithmetic functions.

* Must be willing to cross train in other accounting or hotel-related areas.

* Must be able to prioritize job functions in order to meet deadlines.
* Must be able to maintain confidentiality of information.
* Must be able to communicate effectively with other departments to achieve common hotel goals.
* Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, and semi-monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc.
* Review and ensure accuracy and appropriateness of all payroll input and output.
* Monitor, prepare and communicate financial reports in accordance with Highgate Hotel's requirements meeting various due dates; i.e., daily labor, tip, month-end, overtime reports, etc.
* Prepare tax reports and other regulatory reports as necessary.
* Monitor and prepare deduction schedules and payments as necessary; i.e., credit union, garnishments, health & welfare, pension and union dues, etc.
* Ensure proper paycheck distribution for each department periodically.
* Maintain a working knowledge of current payroll related laws and regulations.
* Prepare and input all required payroll journal entries.
* Keep supervisor informed of any unusual events and/or deviations of policies or procedures.
* Copy and distribute reports as necessary.
* Respond to governmental inquiries upon receipt.
* Monitor and maintain timekeeping equipment.
* Remote, but regular visits to properties are required  - must reside in Tri-State Area  (NYC)

Qualifications:

* Minimum of 5 years payroll processing experience.
* Dayforce payroll systems are preferred.
* Payroll experience in an unionized environment preferred.
* Strong ability to read and understand multiple collective bargaining agreements i.e., IWA and Division A Experience 
* Must have knowledge of the Union Contributions Requirements and ability to assist Finance with accurate monthly calculations and other reporting related to payroll processing.
* Strong interpersonal, written communication and organization skills.
* Strong Microsoft Office including Excel, Word, and other programs. 
* Extreme attention to detail, accuracy and data integrity are crucial to this role. 
* Must have a sense of urgency and ability to work within a fast-paced mutli-task environment.
* Ability to work flexible hours in order to meet critical deadlines when necessary.
* Maintain a warm and friendly demeanor at all times.
* Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
* Must be effective at listening to, understanding, and clarifying concerns raised.
* Must be able to multitask and prioritize departmental functions to meet deadlines.
* Approach all encounters in an attentive, friendly, courteous and service-oriented manner.
* Attend all hotel required meetings and trainings.
* Maintain regular attendance in compliance with Highgate Hotel standards, as required by scheduling, which will vary according to the needs of the hotel. 
* Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
* Comply with Highgate Hotel standards and regulations to encourage safe and efficient hotel operations.
* Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
* Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
* Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
* Must be able to maintain confidentiality of information.
			

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