Catering and Sales Coordinator

				Overview:

Handles all administrative duties required by Catering/Convention Services Divisions in order to provide superior services to our guests.

Responsibilities:

* Works with the DOCCS with schedules and assists in prioritizing workload to meet deadlines of all managers.
* Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers.  Ensures that all correspondence is 100% accurate.
* Assists in the Contract Turnover process and checks contracts, space and FDC bookings to ensure accuracy and they match.
* Assists team with creating PM accounts and sending MyCheck links; tracks all credit card authorizations to ensure they have been paid and have not expired.
* Maintains reader files.
* Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, other contractual documents, etc.
* Checks own mailbox in the morning and afternoon.
* Answers calls to sales office by third ring.
* Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
* Helps in entering group information (sites, resumes) in FDC.
* Enters work orders in Synergy as directed by managers.
* Assists managers as needed.
* Gathers materials and mails packages to clients as necessary.
* Takes detailed inquiry leads and submits to appropriate manager.
* Assists with amenities for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)
* Processes outgoing mail.
* Covers for reception during lunch
* Takes minutes at committee/assistant meetings as directed.
* Participates in schedule rotation for late coverage on days the office closes early.
* Other duties as assigned.

Qualifications:

* Must be able to work alone as well as work well with others.
* Must have good communication skills.
* Must be extremely computer savvy (Microsoft Word, Outlook, Excel).
* Previous knowledge of Delphi, Opera and Synergy preferred.
* Must have good organizational skills.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement 

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
			

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Omni Hotels Management Corporation

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