Buyer Assistant - Center Store
US-WI-De Pere
Careers
Req #: 52623
Type: Full-Time
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Overview: Job Title: Buyer Assistant - Center Store Reports To: Department Buyer Under the direction of the assigned department or category Buyer, the Buyer Assistant will support and work closely with Festival's vendor partners and the larger team to ensure data accuracy and data quality of item-level attributes, including cost, and promotion. The Buyer Assistant takes the lead on onboarding new Vendors and new Items, respective to their assigned department / category and ensures that through the life of the item, the associated attributes used for downstream reporting and profitability are maintained. This role operates in a fast-paced environment, and requires a keen attention to detail within associated business processes and software tools to be successful. Responsibilities: ESSENTIAL DUTIES AND RESPONSIBILITIES * Onboards new items and new vendors by collecting all appropriate information in conjunction with Buyers and vendors and seeing process through to completion ahead of product procurement. * Maintains item attributes within Festival Foods' Master Data Systems by interpreting and relaying appropriate changes communicated by vendor partners, through connected internal processes. * Collects ad / promotion tactics on behalf of assigned Buyer and department / category leadership and translates into downstream tools/processes to ensure accurate execution at point of sale and in promotional materials. * Maintains accurate pricing at stores, by executing price adjustments under the guidance of assigned Buyer and department / category leadership. * Maintains profitability by billing vendors for ads, cost recovery and assorted negotiations. * Authorizes payment, returned merchandise, credits and invoice error fees. * Maintains accurate costs by timely processing cost changes submitted by vendors * Reviews invoices as needed to ensure that the cost on invoices matches the cost on file and resolves with vendor (or source system) as necessary. * Supports assigned buyer's initiatives by preparing and compiling reports on metrics including, but not limited to, sales, margin, ad performance, shrink, quarterly performance, etc. * Maintains exceptional vendor partner working relationships through partnership and training of Festival Foods forms, systems and tools by serving as a primary point of contact. * Contributes to assigned department / category team by answering and/or resolving ad or merchandising inquires. * Supports inventory maintenance programs on behalf of the assigned department / category, which may include but is not limited to, maintaining counts and preparing inventory workbooks. * Partners with connected business teams, including Merchandising Systems, Central Pricing, Space Planning, Business Analytics, to ensure successful connected integrations between departments where applicable. * Regular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absences * Additional projects or duties as assigned by Buyer or department / category leadership. * Other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Minimum of 2 years retail experience * Professional, positive, energetic attitude. * Dependable work ethic, excellent organization, analytical, and problem-solving skills. * Ability to multitask and quickly react to changing responsibilities/needs in a fast-paced environment * Retail knowledge pertaining to invoicing, costs, deals, promotions and pricing * Exceptional attention to detail with a continuous improvement mindset * Excellent oral and written communication skills * Strong technological / merchandising systems aptitude, and fluent in MS Excel and MS Office PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. * Requires fine finger and broad manual dexterity * The position requires the employee to lift up to 5 pounds on an occasional basis * Sitting or standing at a desk/computer at least 75% of the time WORK SCHEDULE The Buyer Assistant is a full-time position. Qualifications: ESSENTIAL DUTIES AND RESPONSIBILITIES * Onboards new items and new vendors by collecting all appropriate information in conjunction with Buyers and vendors and seeing process through to completion ahead of product procurement. * Maintains item attributes within Festival Foods' Master Data Systems by interpreting and relaying appropriate changes communicated by vendor partners, through connected internal processes. * Collects ad / promotion tactics on behalf of assigned Buyer and department / category leadership and translates into downstream tools/processes to ensure accurate execution at point of sale and in promotional materials. * Maintains accurate pricing at stores, by executing price adjustments under the guidance of assigned Buyer and department / category leadership. * Maintains profitability by billing vendors for ads, cost recovery and assorted negotiations. * Authorizes payment, returned merchandise, credits and invoice error fees. * Maintains accurate costs by timely processing cost changes submitted by vendors * Reviews invoices as needed to ensure that the cost on invoices matches the cost on file and resolves with vendor (or source system) as necessary. * Supports assigned buyer's initiatives by preparing and compiling reports on metrics including, but not limited to, sales, margin, ad performance, shrink, quarterly performance, etc. * Maintains exceptional vendor partner working relationships through partnership and training of Festival Foods forms, systems and tools by serving as a primary point of contact. * Contributes to assigned department / category team by answering and/or resolving ad or merchandising inquires. * Supports inventory maintenance programs on behalf of the assigned department / category, which may include but is not limited to, maintaining counts and preparing inventory workbooks. * Partners with connected business teams, including Merchandising Systems, Central Pricing, Space Planning, Business Analytics, to ensure successful connected integrations between departments where applicable. * Regular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absences * Additional projects or duties as assigned by Buyer or department / category leadership. * Other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Minimum of 2 years retail experience * Professional, positive, energetic attitude. * Dependable work ethic, excellent organization, analytical, and problem-solving skills. * Ability to multitask and quickly react to changing responsibilities/needs in a fast-paced environment * Retail knowledge pertaining to invoicing, costs, deals, promotions and pricing * Exceptional attention to detail with a continuous improvement mindset * Excellent oral and written communication skills * Strong technological / merchandising systems aptitude, and fluent in MS Excel and MS Office PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands and work environment described below are rep
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