Business Support Coordinator
UK-Worcestershire-Redditch
Careers (External)
Req #: 7336
Type: full-time
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Overview: We are recruiting for a Business Support Coordinator to join our team in Redditch. Responsibilities: ACCOUNTABILITIES * Manage the organisation, coordination and logistics of meetings and events and ensure any appropriate documentation is prepared and issued as appropriate * Manage and co-ordinate diary arrangements * Responsible for arranging travel requests, whilst being mindful of the overall budgetary impacts. * Coordinate meeting agendas and ensure they are complete and issued as appropriate * Attend and take minutes of meetings for onward distribution * Responsible for reviewing and signing off weekly time sheets for Engineers, ensuring any discrepancies are discussed and investigated prior to completion. * Complete the Periodic Payroll report, to ensure correct wages are allocated for each field colleague based on their timesheets. * Create and analyse reports * Monitor / action and maintain multiple email Inboxes * Create and maintain weekend rotas for our field colleagues and managers. Conducting weekly checks to ensure accuracy * Completion and circulation of consistent trackers and updates, to aid with operational performance. * Input data and maintain systems and processes * Liaise with internal departments, senior management and all key stakeholders to ensure the smooth and efficient operation of the function * Support the Operations Team with ad hoc projects / presentations and reporting, as and when required. * Cascade important and relevant information to relevant team(s) and stake holders as required * Provide updates and information on Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) * To take a lead role in the organisation and control of the business compliance at the zone level for the colleagues training, PAT testing (DataStation) and any other ad hoc activities Qualifications: KNOWLEDGE AND SKILLS * IT literate and fully proficient in the use of Microsoft Office applications * Strong planning, analytical and organisational skills * Excellent interpersonal skills and written communication skills * The ability to deal with people at all levels * Self-motivated, self-disciplined with strong time management skills * Flexible 'can do' attitude * Ability to prioritise and manage conflicting deadlines * Ability to handle sensitive and confidential information in a professional manner * High level of attention to detail * Experience of FM and / or retail operations is highly desirable When you join us you will receive: * Salary: Up to 34,432 per annum depending on experience * 4% bonus, subject to achievement of targets * 25 days annual leave + Bank Holidays * Group personal pension scheme of matched contributions between 5% and 6% * Life Assurance * Funded Training Sponsorship Scheme * Cycle to Work Scheme * Health Cash Plan * Up to 10% off B&Q/ Trade Point * 20% off Nuffield Fitness and Wellbeing Centres
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