Associate Research & Grant Administrator
US-TX-Dallas
Careers (External)
Req #: 17309
Type: Full Time
|
|
|||||||||||
|
||||||||||||
Overview: Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for an Associate Research and Grant Administrator in our National Center office located in Dallas, Texas. (Flexible work arrangements available) The Associate Research and Grant Administrator will serve as the program lead for our foundational award programs. The role utilizes foundational science training and experience in research administration to assist in coordination, compliance, communication, and operational processes needed to ensure efficient program functioning. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs. Responsibilities: Volunteer Leadership: * Research volunteer background to match expertise to the appropriate program review committee. * Sources, recruits, and develops volunteer peer reviewers (400-600 annually) from the scientific field of expertise to participate in research program proposal application reviews. * Identifies and appoints chair and co-chair for each of 15 - 18 committees per 6-month review cycle. * Build strong relationships with volunteer reviewers and provide timely, professional communication. Pre‑Award & Peer Review Operations: * Acts as a peer review process resource to ensure compliance with the American Heart Association policy on research programs and peer review. * Assign proposals based on expertise and compliance, handling conflicts of interest. * Supervise the AHAPeerReview@heart.org inbox and approve potential reviewers based on American Heart Association Peer Reviewer Qualifications. * Prepares materials, technology, and agenda for committee meetings. Works with committee chairs and co-chairs to consolidate reviews and recommendations. * Facilitate peer review meetings and ensure accurate dissemination of critiques and recommendations. Project Management: * Manages project workflow, assignments, timelines, and final deadlines. * Distributes communication of scheduled activities and tracks attendance and assignments of volunteers. * Coordinate cross‑departmental collaboration and maintain clear communication with internal and some external stakeholders. * Independently plan and manage all logistics for in‑person peer review meetings, including volunteer coordination, travel and lodging arrangements, transportation, facility and technology setup, schedule and agenda development, and on‑site support to ensure a smooth, high‑quality experience that reflects American Heart Association standards. Want to help get your resume to the top? Take a look at the experience we require: Qualifications: * Bachelor's degree or equivalent experience * Proven project management capability, including the ability to prioritize, coordinate, and successfully complete multiple projects in a deadline‑driven environment. * Proficiency with databases and information systems, including the ability to run queries, extract data, and generate reports. * Sophisticated skills in standard office and productivity software, with strong proficiency in document creation, spreadsheets, and collaboration tools. * Proven experience in volunteer coordination and management, with the ability to build relationships and support groups of stakeholders. * Excellent written and verbal communication skills, including the ability to draft, edit, and produce professional reports, summaries, and other formal documentation. Preferred Qualifications * Master's degree in Public Health, Healthcare, Statistics, Science, or related area of study that requires research-related activities or equivalent experience preferred. * Sophisticated planning, scheduling, and volunteer management skills * Knowledge of various research programs (NIH, NHLBI, American Heart Association) * Experience with grant management systems (ProposalCENTRAL or similar)
Share this job:
