Associate Program Administrator, Professional Education
US-TN-Remote
Careers (External)
Req #: 14802
Type: Full Time
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Overview: Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for an Associate Program Administrator, Professional Education in our National Center office located in Dallas, Texas. (Home-Based work available) The Associate Program Administrator, Professional Education is responsible for planning, scheduling and executing assigned program initiatives for one or more of American Heart Association's scientific conferences. This role is responsible for managing volunteer engagement, interaction and supporting the Program Committee and key volunteers as well as facilitating the publication of abstracts in the appropriate American Heart Association Journal. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued(tm) at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs. Responsibilities: * Designate Program Committee members and collaborate to build assigned meeting plan including calendar, deadlines, content development, speaker and abstract submission & review. Develops and executes invitations for session submissions and presentation review. * Manage all aspects of program planning committee, driving committee to desired program outcomes. Provides follow-up, scheduling and communications to approved speakers. * Oversee committee assignments for peer review of abstracts, speakers and moderators. Implements the submission process, recruitment of graders, grading, acceptance/rejection notifications, and exports of data for publication. * Develops, prepares and distributes correspondence to participants in preparation for the meeting and communication process for presentations, slides, data etc., to all necessary parties involved, including Communications/News Media. * Determine marketing with conference team and marketing department. Provides all necessary data to marketing departments for the creation of program marketing pieces. Produces marketing program pieces. * Build relationships, build sessions, and oversee database. Maintains and organizes data, testing, submission and review sites, preparing notifications/communications, etc. for all functions of this position using ScholarOne. Develops, prepares and distributes reports as needed. Want to help get your resume to the top? Take a look at the experience we require: Qualifications: * Bachelor's Degree in Education, Science or related area * Minimum of two (2) years of experience: * Developing meeting content or educational programming. * Working with and engaging volunteers and volunteer committees. * Reviewing and facilitating speaker submissions and peer review process. * Proficient with Microsoft Office applications. * Strong writing and presentation skills.
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