Assistant Director, Grants and Contracts, Post-Award
US-MA-Brookline
careers
Req #: 43311
Type: full time
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Overview: This position's work location is fully remote with the ocassional time onsite as needed. The selected candidate may only work remotely from a New England state (ME, VT, NH, MA, CT, RI). Reporting to the Director of Grants and Contracts, the Assistant Director of Post-Award (AD Post-Award) is responsible for overseeing and managing the aspects of post-award grant administration. This role ensures compliance with institutional policies, sponsor requirements, and applicable regulations. The AD Post-Award will play a pivotal role in enhancing post-award support to departments throughout the lifecycle of awards. This new position aims to create efficiencies in workflow, reduce handoffs, and ensure compliance with award restrictions. The AD Post-Award will oversee a team responsible for managing a portfolio of awards, ensuring alignment of salary and effort, and preventing issues during Time & Effort Certification, Final Financial Reporting (FFR), and award closeout. As a member of the G&C leadership team, the AD Post-Award will work closely with the Assistant Director (AD) of Pre-Award and AD of Agreements to ensure efficient and effective operations, communication, and collaboration between the respective G&C teams, and adherence to office and institute policies and procedures as they relate to the central responsibilities of department. Additionally, the AD Pre-Award will work closely with principal investigators, department administrators, department research administrators, and other stakeholders to facilitate effective project management and support the successful execution of funded projects. The AD Post-Award serves as subject matter expert in Post-Award and acts as a mentor to the Manager, Post-Award, offering guidance and support to help them navigate their role effectively. Share insights and experiences to aid in their professional growth and development. This role also functions as an expert central resource, liaising with research administrators and other key institute stakeholders across the organization to provide compliance oversight of sponsored submissions. The AD Post-Award will organize and recommend training sessions, workshops, and other learning opportunities to enhance the Manager, Post-Award skills and competencies. The AD Post-Award will identify continuous learning needs and stay current with trends in research administration. The AD Post-Award will identify and assist Manager, Post-Award to take on leadership roles and responsibilities within projects and initiatives and provide opportunities for them to lead meetings and make decisions to build their leadership capabilities. The AD Post-Award collaborates with senior departmental leaders (Director, Assistant Directors, and Managers) on the management and communication of office and institute policies and procedures as they relate to the central responsibilities of G&C. Additionally, this role collaborates effectively with leadership roles in other central offices (Research Finance, Innovations, Office of Research Integrity and Compliance, Clinical Research Agreements Office, Research Informatics for Operations, Office of Human Subject Research, Office of General Counsel) and research departments to identify areas in need of improvement within G&C and across the institute, and implement effective changes. Key components of AD Post-Award role include departmental and staff leadership and the strategic development and optimization of post-award processes and procedures. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities: Leadership and Management: * Lead and manage the post-award team, providing guidance and support to ensure effective award management from activation to closeout. * Develop and implement strategies to enhance post-award support and create workflow efficiencies. * Support the Manager, Post Award, to develop guidance, training, and support to staff to establish consistency in practice. * Develop and implement policies and procedures to enhance the efficiency and effectiveness of post-award * Collaborate with the Director to set strategic goals and objectives for the post-award team. * Develop goals and objectives for the Post-Award Team. * Ensure that internal and external requests are addressed, managed and/or resolved in a timely manner. * Support the Manager, Post-Award with evaluating and managing the allocation of workload among team members. * Ensure the Post-Award team develops and standardizes team's processes and workflow to streamline and optimize practices. * Participates in, facilitates, or leads relevant institute committee work and ongoing meetings. * Shares knowledge, resources, and best practices with colleagues across the institute and affiliated institutions. Compliance and Data Integrity Oversight: * Oversee and ensure the integrity of all data and records entered by and maintained by the Post-Award team through regular QC review of electronic records. * Ensure compliance with federal, state, and institutional regulations and policies related to aspects of grant management. * Monitor and review project activities to ensure adherence to sponsor guidelines and reporting requirements. * Serve as a point of contact for audits and reviews related to grant management. * Stays current on all pertinent federal regulations. * Provides technical advice for and problem resolution on research administration. * Ensures compliance with institute policies and procedures and applicable federal and sponsor rules and regulations. * Work with Research Finance and Departments on Post-Award activity to ensure compliance with award terms and conditions. Award Management: * Oversee the assignment and management of award portfolios, ensuring familiarity with award restrictions and compliance requirements. * Coordinate with departments to manage awards throughout their lifecycle, from activation to closeout. * Support principal investigators and project teams in managing the components of funded projects. * Review and submit final progress reports and final invention reports to sponsors. System Integration and Process Improvement: * Collaborate with the ProjectNEXT integration team to facilitate the transition of project data from InfoEd to Workday, ensuring seamless integration and process refinement. * Work with stakeholders to adapt to new workflows across both InfoEd and Workday platforms. Payroll and Financial Oversight: * Oversee the development of workflows for the review of Payroll Adjustment Allocations (PAAs) to ensure salary and effort alignment, preventing issues during Time & Effort Certification. * Implement a process for reviewing and approving Personal Change Forms (PCFs), transitioning salary allocation changes to the post-award team. Training and Development: * Build training for the post-award team, developing Standard Operating Procedures (SOPs) to support award management. * Foster a culture of continuous improvement and compliance within the team. * Provide expertise in the area of grants management for post-award issues. * Support the development and delivery of training programs for faculty and staff on post-award processes and compliance. * Stay informed about changes in regulations and best practices, and disseminate relevant information to the r
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