Administrative Support III- RI Sponsored Projects Ni

				Overview:

The Administrative Support III is responsible for performing a wide variety of complex clerical and administrative tasks for the Director of the Department/Division. Works with highly confidential information, and under minimal supervision. May work for multiple departments and/or supervisory functions.

Responsibilities:

PRINCIPAL DUTIES AND RESPONSIBILITIES 

*  Performs administrative duties for department director/manager and staff members: types correspondence, report, surveys, tabulations and statistical data; prepares charts, transparencies and slides for meetings and presentation; organizes material and determines format as requested.
* Places, receives and screens telephone calls; greets visitors; schedules appointments, and meeting rooms; coordinates business luncheons and handles travel arrangements. 
* Establishes filing system and maintains departmental and department head's office and reference files. Periodically screens and purges obsolete files. 
* Plans, researches, organizes, analyzes and completes special projects within specific department/division or facility as a whole.
* Participates in documentation processes, obtaining, compiling, maintaining and issuing necessary records, reports, data or lists, ensuring accuracy of content and correct distribution. 
* Orders office supplies and equipment; notifies proper personnel when office equipment is in need of repair. 
* Prepares and processes bills for payment.
* Directs or assists in training less experienced personnel. Assigns and directs certain work to others. Provides supervision to less experienced personnel. 
* Assists other departmental staff as needed.
* May staff CHI or subsidiary Board of Trustee committee. 
* Performs other related duties as assigned.

Qualifications:

KNOWLEDGE , SKILLS AND ABILITIES REQUIRED 

* High school diploma or equivalent with business course work preferred.
* Three to five years secretarial experience. 3. Skill in composing letters, memos, and other correspondence. 
* Effective communication and interpersonal skills required. 
* Skills in operating a personal computer, and word processor. Must be familiar with various software packages (e.g., Word, Excel, PowerPoint). 
* Ability to work with highly confidential materials. 

MINIMUM PHYSICAL REQUIREMENTS

Sitting for extended periods Constantly (67-100%) 

Talking on the phone/in person Constantly Typing on a computer keyboard 

Constantly Standing/walking Occasionally (0-33%)

 The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. EOE M/F/Disability/Vet
			

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