Administrative Secretary

				Overview:

This is a provisional appointment.

Under the direction of the Director/Inspector of Buildings for the Building & Structures Division of the Inspectional Services Department.

Responsibilities:

* Responsible for assisting clients and staff relating to departmental policies and procedures. 
* Coordinates data and prepares reports required on a timely basis including monthly reports for the Division.
*  Assists clients and staff relating to the Hansen System and other divisional needs. 
* Works with the inspectors on various administrative tasks..
* Orders supplies as well as submits requisitions for educational material and tools relating to the division.
* Assists in the general administration of programs for the Building & Structures Division including: setting up data bases, data entry, mailing correspondence, & providing status reports to management.
* Significant problem solving responsibilities relative to constituent services.
*  Interacts verbally and in writing with the public and State and Federal agencies. 
* Performs related duties as required.

Qualifications:

* Applicant must have a least four (4) years of full-time, or equivalent part time, professional administrative experience in office or business administration, in which the major duties included one or more of the following functions: office management, records management, purchasing or personnel administration or any equivalent combination of the required experience and educational substitutions.
* Experience in the Window Office package, including Word, Access and Excel strongly preferred.
* Excellent oral and written skills preferred.
* Ability to exercise good judgment and focus on detail as required by the position.

Boston Residency Required.

Terms:

Union/Salary Plan/Grade: AFSCME/RA-14

Hours per week: 35
			

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