Administrative Assistant, Lead
US-IL-Lincolnshire
Zebra Technologies
Req #: 111504
Type: Employee|Employee|Regular Full-time
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Overview: The Administrative Assistant, Lead provides administrative and clerical support typically to one or more Vice Presidents. This involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing executive-level reports involving judgment, business context, and analysis, and maintaining a high level of confidentiality. This position requires hybrid work (minimum 3 days in office/week) in either the Lincolnshire, IL location. Responsibilities: * Coordinates meetings by managing complex calendars and potential conflicts * Arranges and coordinates complex travel reservations and itineraries * Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors * Assembles materials for internal and external meetings * May prepare business materials for varying audiences up to Board of Directors * Collects data from a variety of sources and prepares a variety of reports and presentations involving judgment and analysis * Manages departmental purchasing and invoicing process * Maintains high level of confidentiality * Identifies areas for improvement and recognizes, initiates and implements improvements of work processes * Displays considerable judgment, initiative, accountability and political sensitivity Qualifications: Required Qualifications: * HS diploma or GED required * Associates Degree or above preferred * 4+ years of Administrative or Service-related experience Preferred Qualifications: * Prior experience supporting operational leaders * Intermediate to Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages * Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics * Excellent communication skills as well as the ability to synthesize information * Ability to operate independently to sense and respond to organizational needs * Prior experience coordinating projects and large events Come join the herd! Zebra is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at workplace.accommodations@zebra.com. Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf Conozca sus Derechos: https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRightsSp_10_20.pdf We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure. To all recruitment agencies: Zebra does not accept agency resumes. Please do not forward resumes to Zebra employees or any other team members. Zebra is not responsible for any fees related to unsolicited resumes and direct engagement with Zebra employees.
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