Administrative Assistant

				Overview:

Take the next step in your career with Colliers Engineering & Design as an Administrative Assistant! Join us and play a pivotal role in supporting our growing Corporate Events Team in our Holmdel, NJ office.

Are you an organized, proactive, and detail-oriented individual with a passion for providing exceptional support? From managing day-to-day tasks to coordinating schedules and ensuring smooth communication across teams, you'll have a direct impact on our team's success. If you thrive in a fast-paced environment, enjoy multitasking, and love to make things run efficiently, this is the perfect opportunity for you!

This is more than just an administrative role - it's your chance to be part of a collaborative, growth-focused team. We offer a positive, engaging work environment where your contributions are valued and your career development is supported.

Apply today and take the next step in your career with Colliers Engineering & Design.

Responsibilities:

* The essential functions and duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.
* Perform scanning and filing duties.
* Assist Event Run of Show for all Corporate Events.
* Assist with event software.
* Processing and tracking of Regional Office Social Events.
* Tracking of receipts and assistance with monthly Event Concur Expense Reports.
* Compile monthly corporate and individual membership expirations and provide information to Event Team Business Partners.
* Follow and gather automatic payments for subscriptions.
* Preparation for internal corporate events and client receptions (name badges, tent cards, checklists, etc.).
* Meeting Minutes.
* Assistance with breakfast and lunch orders various meetings.
* Dinner reservations.
* Assist in preparing mail and outside packages for delivery. This may include shipping of conference materials to ensure timely delivery.
* Prepare, proof-red, finalize, and assist with agendas, memos, email correspondence with vendors and internal clients.
* Assist with BST, Concur, and Unanet tasks (timesheets, expenses, event set up as assigned.
* Assist with submitting and receiving deliverables via various processes and procedures.
* Complete additional tasks as needed.

Qualifications:

* Associates/Vocational or related training education.
* 1-3 years of related office experience.
* Excellent written and verbal communication skills.
* Strong organizational skills with the ability to prioritize and multi-task.
* Proficient in Microsoft Office Suite/O365 applications.
* Ability to problem-solve.
* Resourceful and proactive.
* Display professionalism in handling sensitive and confidential information.
* Ability to identify, analyze, communicate, and implement process improvements.
* Ability to support remote management and staff.
* Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
* Ability to multi-task in a fast-paced environment.
* Experience with EventCreate software a plus.

Compensation: $21.00 to $23.00 per hour (depending on qualifications)
			

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