Administrative Assistant
US-MO-Overland
CareersEPS
Req #: 5769
Type: Regular Full-Time
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Overview: Looking to POWER UP your career? Then come join a company that is helping usher in the next generation of Energy for our planet! As a NETA certified Independent Electrical Testing & Engineering Organization, we set the standard for technical expertise and uncompromising safety within the Renewable Energy, Data Centers, and Industrial industries. Administrative Assistant Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Responsibilities: Documentation & Compliance * Prepare and manage Certificates of Insurance, W-9s, and all required paperwork for active job sites * Ensure all documentation is complete, up to date, and distributed appropriately * Maintain organized records for compliance and auditing purposes Billing & Invoicing * Handle all aspects of billing, including invoice preparation, distribution, and reconciliation * Input and maintain job data in the accounting system * Run financial and operational reports as needed * Manage Accounts Receivables and follow up on outstanding payments Travel Coordination * Arrange travel for field technicians including flight and hotel bookings * Respond quickly to changes or updates in travel needs Scheduling & Communication * Create and maintain technician distribution lists and send weekly or project-based schedules * Provide ongoing administrative assistance to technicians assigned to the office * Support Sales Managers by adding quotes and data to Microsoft Dynamics CRM Office Support & Data Entry * Accurately enter time sheets and support reporting needs * Answer incoming calls and professionally direct inquiries * Provide general office support and contribute to team initiatives * Uphold a polished, professional demeanor at all times Qualifications: * Strong knowledge of Microsoft Office to include: Word, Excel, Outlook and Power Point. * Ability to easily pick up on new accounting software * Excellent written and verbal communication skills EPS in an equal opportunity employer. Our organization does not discriminate based on race, creed, color, veteran status, sex, religion, national origin, age, physical or mental disability, genetic information or any other characteristic protected by law. We are an E-Verify, Drug and Tobacco-Free Workplace.
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