Administrative Assistant

				Overview:

Keysight is on the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world-class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries. Learn more about what we do.

Our powerful, award-winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry-first solutions. Diversity, equity & inclusion are integral parts of our culture and drivers of innovation at Keysight. We believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

Responsibilities:

In this position, you will be responsible for department administration tasks. Your responsibilities will include but not be limited to:

Job Description :

* Perform diversified administrative duties such as general office administrative, preparation for new hire onboard, maintaining contact lists and organizing department functions/events.
* Schedule and organize activities such as coffee talks, appointments/meetings, prepare travel itinerary, make travel arrangements and provide general support to visitors.
* Assist in the preparation of regular headcount and attrition reports, prepare power point slides or necessary materials for coffee talks, trainings or meetings.
* Provide administration support from time to time in terms of meeting room booking, order stationery/office equipment/computer desktops/laptop, setup new laptop/computer desktop, coordinating direct mailing, sorting mail, office seating arrangement and take care of repair & maintenance of office equipment. Ensure tools are in good working condition.
* Write or distribute emails for any site communication or announcement and coordinate for site events.
* Play an active role and support any One Finance activities.
* Handle any ad-hoc tasks as assigned by managers from time to time.
* Scan daily supplier invoices and perform Accounts Payable & Cost Accounting operation tasks.

Qualifications:

* Diploma holder with 1 to 3 years of relevant experience.
* Language requirements: English and Mandarin to support China market.
* Good working knowledge and proficiency in Microsoft Excel and Microsoft Power Point.
* Discreet and able to handle private and confidential information.
* Be flexible, easily adapt to changes and comfortable dealing with all people levels.
* Good interpersonal and communication skills.
* Good organizational skills with the ability to multi-task.
* Knowledge of office management systems and procedures.
* Working knowledge of office equipment, like printers, photocopiers and fax machines.
* Good time management skills and the ability to prioritize work.

Careers Privacy Statement 

***Keysight is an Equal Opportunity Employer.***
			

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