Administrative Assistant, II
MX-Mexico City
Latin America
Req #: 109011
Type: Employee|Employee|Regular Full-time
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Overview: Provides administrative and clerical support typically to Senior Managers and Managers, and may support other department members/teams. This involves arranging basic travel itineraries, scheduling meetings using various types of media, being responsible for meeting logistics, including conference facilities, and refreshments, and collecting basic data to prepare reports as directed. Responsibilities: * Arranges meetings involving few participants, and handles meeting logistics like collecting information and time availability from participants, reserving conference rooms, and arranging for refreshments * Handles phone calls and messages * Prepares basis correspondence with direction * Assists with making basic travel reservations and itineraries, with some input from managers or other department members * Collects basic data and prepares reports as directed * Manages department files * Recognizes the need for forms to be revised, filing systems updated, basic procedures streamlined, and assists with improvements Qualifications: * HS diploma * 1+ years of experience * Fluent level of English (written and verbal) as well as local language as applicable * Basic computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages * Basic work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics ONSITE A IL,CDMX
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