Administrative Assistant I
US-IL-Rock Island
careers
Req #: 164912
Type: Full Time Benefits
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Overview: Administrative Assistant I Days, Full-time Location: On-site. Rock Island, IL. Provide administrative and general office support to enhance efficiency of business objectives of UnityPoint Health. Uses business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records and calendars. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Responsibilities: Administrative Support * Reviews, analyzes, prioritizes and responds to incoming correspondence. Transcribes dictation, maintains files, and composes correspondence. Proofreads typed materials and makes corrections as needed. * Receives and responds to telephone calls, obtaining detailed information for call that need attention of other personnel and refers appropriately if necessary. Ensures conflict resolution with difficult callers via telephone and in-person by demonstrating proactive thinking and attentive listening skills. * Maintains pleasant and cooperative disposition at all times. * Maintains accurate calendar, prioritizing meetings compliant with needs and importance of meeting purpose, assuring all corresponding documents are pulled together. Allows for flexibility in the event issues require immediate attention and reschedules as needed. Creates and maintains standing meetings appropriately on calendar. Records minutes when necessary. Communicates changes and upcoming events via email, voicemail and written message. Operations Management & Projects * Assists in developing requested presentation materials. * Prepares and organizes information, materials for meetings. Appropriately schedules meeting locations on and off site, selects catering needs, and arranges for audiovisual aids. Prepares notification, agendas and other reports as requested. Coordinates conference calls as needed * May process check requests and expense reimbursements Qualifications: Education: * High School diploma or equivalent Experience: * 1 year in an administrative setting preferred. License/Skills/Abiliites: * Valid driver's license when driving any vehicle for work-related reasons.
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