Administrative Assistant - Engineering

				Overview:

Be a part of the pre-opening team for the Omni Ft. Lauderdale Hotel!

Opening Fall 2025, the Omni Ft. Lauderdale Hotel is a 29-story hotel, located at 1950 Eisenhower Blvd, and connected directly to the Broward County Convention. The property offers 801 guest rooms and suites, multiple restaurants, a vibrant rooftop bar, a sprawling pool, spa, and fitness center. The hotel will also have over 120,000 square feet of indoor and outdoor meeting and event space, including a grand ballroom, junior ballroom, 25 breakout rooms and pre-function meeting space with waterfront views.

To ensure a safe, efficient, well-maintained hotel environment while providing maintenance services to guests in a courteous, professional and engaging manner.

Responsibilities:

ESSENTIAL JOB FUNCTIONS:

* Fulfill general office duties: typing, filing, phone answering, etc.
* Maintain property operations log, P.O. ledger, balance ledger to General Ledger monthly, assist in maintaining inventories and ordering supplies.
* Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff.
* Able to keep accurate records and communicate using radio equipment.
* Maintain files and records with effective filing systems.
* Follow office work-flow procedures to ensure maximum efficiency.
* Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
* Greet and assist visitors when they arrive at the office, assisting in settling customer complaints or issues.
* Maintain utility log.
* Gathers and organizes all materials for End of Month reports including checkbook audits and CARE completion reports.
* Be familiar with Omni fire alarm procedures and other emergencies.
* Process purchase order in Birchstreet.
* Open and close work request in Synergy.
* Maintain stationary supplies & proper filing systems.
* Prepare meeting timelines and documents for departmental and cross-departmental needs.
* Ensure work area is clean and clear of standing water, debris or any objects that can obstruct the job duties from being performed safely, efficiently, and effectively.
* Assist in maintaining all Engineering documentation and records.
* Assume administrative duties in accordance with changing requirements.
* Assist with Payroll by maintaining schedules, daily attestation, and requests.
* Is courteous, tactful, and helpful, but firm in enforcing hotel policies and procedures.

Qualifications:

QUALIFICATIONS:

* Minimum six months administrative experience and/or customer services role with consistent guest interaction and guest resolution responsibilities. Hotel experience strongly preferred. 
* Able to deliver and communicate to diverse crowd of associates.
* The ability to work in a fast-paced high-pressure work environment while executing delegated tasks and assignment.
* Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers. This includes via email, telephone, and two-way radio. 
* Ability to prioritize, organize and follow up on requests and needs in a fast-paced environment.
* Able to evaluate and select among alternative courses of action quickly and accurately, identifying and solving problems as necessary. 
* Must have strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software.  
* Highly motivated self-starter focused on quality, organization, guest service and teamwork.
* Must be able to work independently and successfully complete projects with minimal oversight.
* Exceptional organizational skills with the ability to prioritize and multi-task effectively.
* Must be able to maintain a professional appearance and create a welcoming environment for potential and current associates. 
* Must be willing to work a flexible schedule to include evenings and weekends as needed. 
* Move, bend, lift, carry, push, pull, and place objects weighing up to 30 pounds without assistance. 
* Stand, walk or sit for an extended period or for an entire work shift.  
* Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

ENVIRONMENT & POSITION ANALYSIS:

* Move, bend, lift, carry, push, pull, and place objects weighing up to 50 pounds without assistance. Stand, walk or sit for an extended period or for an entire work shift.  Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

TOOLS & EQUIPMENT:

* Painting/finishing tools and equipment, ladder, telephone, pen/pencil, photo-copying machine and push to talk radio. SALTO Card system, Power Hand Tools, Basic Hand Tools (ie. Hammer, Screwdriver, etc.), Step stools and ladders.

Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement 

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
			

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Omni Hotels Management Corporation

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