Administrative Assistant - Dermatology + Plastic Surgery
US-FL-Melbourne
External
Req #: 10233
Type: Full Time
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Overview: Come join our team! We have an immediate need for an Administrative Assistant in our Dermatology + Plastic Surgery clinic! If you are ready to make an impact every day, and thrive in a fast-paced environment, then a career at Forefront may be the perfect fit for you! The Administrative Assistant will assist upper administration with administrative tasks and projects as assigned. Sort and distribute all incoming mail. Responsible for scheduling and meeting minutes for all Director and Manager meetings. Schedule: 40 hours/week Monday - Friday 8am-6pm Why Join Dermatology + Plastic Surgery, For Your Best Self, a Forefront practice? At Dermatology + Plastic Surgery, we're much more than a medical practice - we're a synergistic group of skilled, thoughtful people who genuinely care about helping others feel like their best selves. From the first phone call to the final follow-up, every team member works together to play a vital role in our patients' experience. That means your work matters - a lot. We rank in the top 1 percent of practices in the US for injectables, medical grade skin care, Ellacor and experience. What truly sets us apart is how we connect with each person who walks through our doors. If you're looking for a place where your attention to detail, warmth, and professionalism will be seen and valued and where you can grow both personally and professionally, we'd love to meet you! Explore us online to learn more Plastic Surgery and Med Spa in Melbourne | For Your Best Self Here are just a few things we offer: * Access to health, dental, and vision insurance * Health Savings Account $500 matching contribution * Eligible for PTO and Holiday pay * Company paid life insurance and long-term disability (full-time only) * Access to voluntary short term disability insurance (full-time only) * Access to additional life insurance * Eligible for Accident and Critical Illness Insurance, Hospital Indemnity and Cancer Guardian * 401K with employer contribution * Profit sharing * Employee discounts * And much more! Responsibilities: Essential Functions: Assist upper administration with administrative tasks and projects as assigned. Ensures Wisconsin Medical License, Insurance credentialing and malpractice insurance is completed prior to new physician hire. Maintains credentialing file organization. Prepares for family practice resident rotations including coordination and schedule. Prepares for physician interviews, including all reservations and welcome materials. Sorts and distributes all postal and interdepartmental mail. Runs monthly and quarterly statistics reports. Schedules all Director and Manager meetings a minimum of 4 months in advance. Takes accurate and comprehensive meeting minutes and provides draft to meeting leader within 24 hours. Performs other related duties as assigned. Adherence to compliance and completion of compliance training. Qualifications: Education: High school graduate. 1-2 years recent medical office experience in a similar capacity preferred. Proficient in basic computer functions. Proficient in Microsoft office applications. Able to learn new software quickly. Knowledge, Skills & Abilities: Must be detail oriented, with excellent communication and organizational skills. Must be willing to travel to other locations. Able to complete assigned tasks with minimal direction or supervision. Responds positively to constructive criticism and direction from supervisors. Demonstrates professional appearance and manner at all times. Displays a friendly cheerful, tactful and polite demeanor, and compassionate caring in dealing with others. Compliant with HIPAA requirements. Must have excellent communication skills and the ability to communicate effectively orally and in writing. Demonstrated leadership experience. Must be able to demonstrate leadership by serving as an example to others with regard to professional behavior, handling multiple tasks, maintaining a positive attitude, and in response to organizational change. Proficiency with Microsoft Word, Excel and PowerPoint is required. Must be able to learn new software quickly. Must possess excellent leadership, organizational, and computer skills. Ability to work effectively and cooperatively with staff, board, clients, and the public. Ability to multi-task, prioritize appropriately, and work well both individually and as part of a team. Ability to use time productively and contribute to high levels of company operational efficiency and effectiveness. Ability to maintain confidentiality of information. Physical Demands: Sitting, standing, walking, stooping, reaching, and use of hands and fingers. Talking and listening in person and on the telephone. Occasional lifting up to 10 - 15 pounds. Lifting heavier objects not permitted without assistance and / or under direction or supervision of supervisor. Ability to communicate in an active multi-office environment. Ability to efficiently operate all job-related office equipment (telephone, computer, calculator, fax, copier). Ability to communicate via telephone. Ability to sit for large portions of a workday.
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