Overview:
SoftwareOne and Crayon have come together to form a global, AI-powered software and cloud solutions provider with a bold vision for the future. With a footprint in over 70 countries and a diverse team of 13,000+ professionals, we offer unparalleled opportunities for talent to grow, make an impact, and shape the future of technology. At the heart of our business is our people. We empower our teams to work across borders, innovate fearlessly, and continuously develop their skills through world-class learning and development programs. Whether you're passionate about cloud, software, data, AI, or building meaningful client relationships, you'll find a place to thrive here. Join us and be part of a purpose-driven culture where your ideas matter, your growth is supported, and your career can go global.
Responsibilities:
* Do you enjoy bringing structure, clarity, and efficiency into daily operations?
* Are you interested in a role where you can collaborate across teams, support communication, and use modern digital tools to streamline work?
* Interested in joining a leading global software and cloud solutions provider helping organizations optimize technology and drive digital transformation?
Practical Information
Location: Warsaw, Poland | Reports to: CCOE Lead | Work Arrangement: Hybrid (3 days in the office) | Visa Requirements: Valid Visa for Poland | Language Requirements: Fluent Polish and English (minimum B2 level)
We are looking for an Administration & Operations Specialist who will act as a key operational partner for our Warsaw office, improving workflows, strengthening internal communication, supporting cross‑team collaboration, and helping the organization run smoothly using modern workplace tools. In this role, you will have real ownership and autonomy, with the opportunity to shape how processes and information flow across the office.
Key Responsibilities
* Own and improve administrative processes by creating clear, structured materials (policies, procedures, instructions, and practical one‑pagers) that support daily work
* Support smooth collaboration between teams (People & Culture, IT, Finance), especially during tool, system or process changes
* Create clear, engaging internal communications for onboarding, adoption and organizational updates across Teams, SharePoint and Microsoft Viva Engage
* Use Microsoft 365 tools to streamline communication and bring clarity to daily workflows
* Identify opportunities to automate, simplify and enhance repetitive tasks using AI and modern digital solutions
* Coordinate internal meetings, workshops and events, acting as the go‑to person for office matters
* Collaborate occasionally with reception on visitor handling, access processes and meeting logistics
Qualifications:
* Experience in office administration, operations or workplace management, ideally in a corporate or international environment
* Strong organizational skills, with the ability to manage multiple topics simultaneously
* Very good working knowledge of Microsoft 365 (Outlook, Teams, SharePoint, OneDrive, Forms, Planner; Copilot is a strong plus)
* Awareness of modern AI tools and a willingness to use them to optimize daily workflows
* Ability to quickly learn new tools and support others in using them
* Strong interpersonal and communication skills
* Proactive, reliable, detail‑oriented and business‑minded, with a high sense of ownership, accountability, integrity and confidentiality
What's on offer
Our company benefits vary based on your location, but always include:
* Global company culture: We defined our 6 core values through our company culture (https://www.softwareone.com/en/our-story/our-values)
* A mentor who supports your successful start and is at your side with advice and action
* President's Club: Recognition awarded by leadership and your peers
* Flexible work: Do great work from anywhere but also visit local office to deliver excellence in team relationship
* Lifelong education: A variety of training and development opportunities covered by the company
* Hire to Grow: We optimize our internal structures and feedback culture constantly to be your Employer of Choice, today and in future
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