Accounting Coordinator
US-VA-Hot Springs
Omni Hotels Management Corporation
Req #: 127158
Type: Homestead Resort & Spa
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Overview: * To ensure the accuracy of all A/R billing functions including but not limited to: Guest folios, banquet and catering functions and member billings to achieve the highest level of guest satisfaction and ensure internal compliance of Omni SOPs and processes. Responsibilities: Essential Functions: * Oversee daily handling and resolution of check out with balance accounts for all guest, group and banquet and catering functions * Oversee and ensure that all billings are issued timely per the Omni SOP with supporting backup for all charges. * Manage credit files and ensure proper credit procedures are followed. * Audit to ensure the accuracy of all banquet charges and miscellaneous charges that are posted to master accounts. * Audit city ledger edit for correct information, proper billing address and phone number, complete backup, and correct city ledger number to run statements on a daily basis. * Ensure weekly account receivable analysis is sent to corporate accounting. * Forward group advance deposits received by accounting to reservations for posting. * Handle all customer inquiries in a timely, efficient manner. * Handle correspondence and communication to customers, corporate office, as well as our owners regarding billing matters. * Ensure that all major accounts have received a follow-up call 10-20 days after the bills have been mailed. * Attend all pre-conference meetings for special billing instructions and ensure accuracy of billing. * Maintain open communication with all departments. * Manage neat and organized billing files Hotel Specific Essential Functions: * Act as back up to Member and Group Billing staff * Create PZ accounts for Guests of Members, PM accounts for definite catering functions * Construct Group Bills and send to Conference services and clients * Submit Credit Card authorizations on MyCheck portal * Post check deposits and ensure proper deposit is received in advance of arrival * Assist and Manage Group billing activities * Other duties as assigned * Tools and Equipment: Computer and printer, typewriter, telephone, pen/pencil, photo-copying machine, file folders, filing cabinet, facsimile machine, * Delphi * Opera * Resort Suite Working Environment: * Interior of hotel, in normal office conditions. Qualifications: Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.
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