Overview:
The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate Hotel's policies and procedures.
Responsibilities:
* Analyze and maintain all vendor communication and correspondence including, but not limited to, reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc.
* Monitor and ensure compliance of Highgate Hotel's approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required.
* Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
* Reconciliation of purchases.
* Reconciliation of receiving logs with the appropriate department heads on a weekly basis.
* Maintenance and reconciliation of all Capital Expenditure logs.
* Ensure compliance with applicable state tax regulations.
* Be aware of rebate and payment program requirements to ensure compliance.
* Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
* Ensure overall guest satisfaction.
* Perform other duties as requested by management.
Qualifications:
* High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
* College courses in an associate field preferred.
* Must be proficient in Windows, Company approved spreadsheets and word processing
* Must be proficient with Birchstreet system.
* Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
* Must be able to multitask and prioritize departmental functions to meet deadlines.
* Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
* Must be able to maintain confidentiality of information.
* Must be able to show initiative, including anticipating guest or operational needs.
Share this job:
Share this Job
