Overview:
The Accounting Clerk is responsible for ensuring the key functions of payroll processing, cash handling, and accounts receivable processing and collections, are completed in a timely and accurate manner.
Responsibilities:
* Utilize and maintain the time and attendance system and process daily, weekly, bi-weekly, semi-monthly, and monthly payroll and related information to include payroll hours, verifying payroll information, recording miscellaneous earnings/deductions, etc.
* Review and ensure accuracy and appropriateness of all payroll input and output.
* Monitor, prepare, and communicate financial reports in accordance with Highgate Hotels's required due dates.
* Retrieve and process all deposits in accordance with hotel standards.
* Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
* Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
* Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
* Audit cashier banks as required by hotel standards. Maintain all documentation.
* Process "due backs" on a timely basis.
* Maintain all cashier contracts.
* Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy.
* Assist the sales effort in establishing customer credit in accordance with Highgate Hotels's policies.
* Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
* Provide customers with accurate and timely invoices, statements, and schedules.
* Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
* Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
* Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
* Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
* Ensure overall guest satisfaction.
Qualifications:
* High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
* College courses in an associate field preferred.
* Must be proficient in Windows, Company approved spreadsheets and word processing
* Flexible and long hours sometimes required.
* Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects
* Maintain a warm and friendly demeanor at all times.
* Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
* Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
* Must be able to multitask and prioritize departmental functions to meet deadlines.
* Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
* Attend all hotel required meetings and trainings.
* Maintain regular attendance in compliance with Highgate Hotels Standards, as required by scheduling, which will vary according to the needs of the hotel.
* Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
* Comply with Highgate Hotels Standards and regulations to encourage safe and efficient hotel operations.
* Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
* Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
* Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
* Must be able to cross-train in other hotel related areas.
* Must be able to maintain confidentiality of information.
* Must be able to show initiative, including anticipating guest or operational needs.
* Perform other duties as requested by management.
Share this job:
Share this Job
